The Corrections Team

Written by: Marilyn Mills, DAR Genealogist and Team Leader
August 24, 2018

Today I am going to introduce you to the Corrections Team, also known as the Red Team, of the Genealogy Department here at DAR Headquarters. This group of specially-trained Genealogy Staff Members handles all requests that come in for corrections. These corrections include updating information for established Patriots in the DAR Genealogical Research System (GRS) and adding codes to established Ancestors in the GRS, which can help provide information on the ancestor or can indicate a problem with the lineage.

The Red Team is happy to review potential corrections that are submitted, including new information concerning established patriots. There are, however, some conventions that the staff use with regard to spelling of names and other items. These are not subject to change.  It is important to remember that the Ancestor Database in the GRS is a reflection of the information found on previously verified papers. NSDAR does not retroactively change information on previously accepted applications or supplementals when new information is found. There are a number of reasons for this, the chief of which is that these are the historical records of DAR membership. Expunging or altering them would be rewriting a part of the history of our organization. When errors are found, they are so noted in the database, with the information left on the paper as it was verified. 

Other corrections also come in concerning updates to either an ancestor’s profile on the GRS or to a lineage. The quickest way to fix these is to have a descendant submit an application or supplemental application through that ancestor and the lineage in question.  But, If this is not possible the information can be submitted directly to the Corrections Team. 

Please  submit  a  cover  letter  to  the  attention  of  the  Corrections Genealogist  at:  Office  of  the  Registrar  General,  1776  D  St  NW,  Washington,  DC  20006-5303.  Please include your  name,  National  Number  and  contact  information,  as  well  as  the  name  of  the  ancestor  and  the  ancestor  number.   Your submission must include acceptable documentation.  Any new information submitted to the Corrections Department will be evaluated, using the same criteria for documentation submitted with applications.   Any corrections that are submitted will be included the next time a paper on the ancestor is reviewed by Staff.  Since this process is dependent on the receipt of a pending application or supplemental, it could take anywhere from a few months to several years.    If  accepted  by  the  reviewing   genealogist,  a  correction  will  be  made  to  the  database.    Regardless  of  the  outcome,  you  will  be  notified  of  the  result  of  the  review.   

Although the staff makes every effort to prevent them, typographical errors are inevitable. Please feel free to contact the Corrections Genealogist at rgcorrections@dar.org to notify us of any typos in the Ancestor Database. Typographical errors in the Descendants Database should be forwarded to darprojects@nsdar.org. Please be aware that volunteers who enter the information for the Descendants Database are instructed to enter the information exactly as it appears. If the error appears on the application or supplemental from which the information was taken, it will not be corrected in the Descendants Database. 

If you have further questions on corrections, please review the Overview and Help Section on the
Ancestor Tab on the public and member’s websites under the heading Corrections prior to contacting the Genealogy Department at rgcorrections@dar.org

There is also a video presentation on Corrections that was presented during the 2015 Registrar General’s Forum that may be helpful. 

I hope this helped you learn a little bit more about the Red Team and the work that we do here at DAR Headquarters!

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